ltr: Vol. 44 Issue 2: p. 5
Introduction
Priscilla Caplan

Abstract

“As a specialty, digital preservation has to be one of the most interesting areas ever to emerge in the domain of information science.” — “The Preservation of Digital Materials,” Library Technology Reports 44:2, “Introduction”

Priscilla Caplan, author of the second issue of Library Technology Reports in 2008, is Assistant Director for Digital Library Services at the Florida Center for Library Automation, where she oversees the Florida Digital Archive, a preservation repository for use by the eleven state universities in Florida.

Caplan, who has been involved with digital preservation for more than ten years and has published widely on the subject, lends her expert perspective to this fascinating and extremely important area of information science in “The Preservation of Digital Materials.”

“This issue of Library Technology Reports,” she notes, “is intended to provide a relatively brief, relatively comprehensive introduction to digital preservation.”

Digital Preservation Defined

In the February/March 2008 issue of LTR, chapter 1 (“What Is Digital Preservation?”) describes digital preservation in terms of what it is (definitions) and what it does (goals and strategies), and chapter 2 (“Preservation Practices”) provides a look at preservation strategies and the management of materials.

Chapter 3, “Foundations and Standards,” introduces core frameworks and standards, while chapter 4 (“Support for Digital Formats”) delves into the heart of digital preservation, digital formats.

The Who and What of Digital Preservation

In chapter 5, “Preservation Programs and Initiatives,” Caplan reviews various initiatives around the globe, including NDIIPP (National Digital Information Infrastructure and Preservation Program) in the U.S., the United Kingdom's Digital Preservation Coalition and Digital Curation Centre, and the European Commission's Digital Preservation Europe and PLANETS and CASPAR. And in chapter 6, “Repository Applications,” Caplan covers institutional repositories, such as DSpace, Fedora, and EPrints. The author also delineates such applications as DAITSS, LOCKSS, and aDORe in this chapter.

Finally, in chapter 7 (“Special Topics”) Caplan outlines unique projects, including electronic journals, records and archives, Web harvesting, databases, new media art, and personal collections.

About the Author

Priscilla Caplan is Assistant Director for Digital Library Services at the Florida Center for Library Automation, where she oversees the Florida Digital Archive, a preservation repository for the use of the eleven state universities of Florida. She has been involved with digital preservation for nearly ten years and has published several articles on the subject, including “The Florida Digital Archive and DAITSS: A Working Preservation Repository Based on Format Migration” (International Journal on Digital Libraries, March 2007) and “Ten Years After” (Library Hi Tech 25, no. 4, 2007). She co-chaired with Rebecca Guenther the OCLC/RLG working group that produced the PREMIS Data Dictionary for Preservation Metadata, and she currently serves as a member of the PREMIS Editorial Committee.

She is also interested in standards for digital libraries and has chaired several standards committees, including the NISO Standards Development Committee (1997–2002) and the NISO/EDItEUR Joint Working Party on the Exchange of Serials Subscription Information (2002–2006). She is the author of Metadata Fundamentals for All Librarians (ALA Editions, 2003). She holds an MLS from the University of North Carolina at Chapel Hill. In 2007 she received the LITA/Library Hi-Tech Award for Outstanding Communication for Continuing Education.


In 1997 Terry Kuny warned a workshop of the International Federation of Library Associations that the era might become known as a “digital Dark Ages” if we didn't watch out.1 In his influential paper, he predicted that an age of knowledge recorded only electronically could be lost forever unless librarians and archivists rose to the challenges of digital preservation.

A decade later there has been significant progress towards meeting those challenges. We no longer fear the loss of entire census datasets or the e-journal output of major academic publishers. The need for digital preservation is part of the professional consciousness and has been accepted by governments worldwide. Disaster scenarios have been superseded by a risk-management approach.

At the same time, digital preservation is still a young field, heavily dependent on research and experimentation. There is an emerging corpus of best practices but no “tried and true” solutions. Moreover, digital preservation activities take place in the context of economic uncertainty and changing and untested rights regimes. It is a fast-moving area that advances yearly in theory and practice but as yet has few exemplars. As a specialty, digital preservation has to be one of the most interesting areas ever to emerge in the domain of information science.

The field is also blessed by the circumstance that most of the relevant literature is freely available on the Web. This literature includes manuals and guidelines for practitioners, research reports from grant-funded projects, studies and white papers commissioned by professional organizations, and a large and growing number of open-access conference proceedings and journal articles. Interestingly, however, there are few published overviews of the field for non-specialists available for purchase, and fewer still that address both the fundamentals of digital preservation and important current initiatives. The collection of essays offered in Digital Preservation (Digital Futures Series) by Marilyn Deegan and Simon Tanner covers most of the territory, but at 260 pages it is more than an overview. The Long-Term Preservation of Digital Documents: Principles and Practices (Borghoff, Rodig, Scheffczyk, and Schmitz) is very good on preservation strategies but light on initiatives, and it is even longer than Deegan and Tanner. Alice Keefer and Nuria Gallart's La preservacion de recursos digitales is a current and fast-reading primer, but has not yet been translated into English.

This issue of Library Technology Reports is intended to provide a relatively brief, relatively comprehensive introduction to digital preservation. Please note, however, there is so much activity in the field that the goal of being “relatively comprehensive” necessarily has to take a back seat to being “relatively brief.” If I've omitted anyone's favorite tool, project, or information resource, it might have been my ignorance or it might have just been lack of space, but it shouldn't be taken as a value judgment.

Chapters 1 and 2 describe digital preservation in terms of what it is (definitions) and what it does (goals and strategies). Chapters 3 and 4 delve more deeply into fundamental issues by introducing core frameworks and standards, and the heart of digital preservation, digital formats. Chapters 5 and 6 mention major international preservation initiatives and major open-source repository applications. Chapter 7 covers some specialty subdomains such as e-journal archiving and Web archiving.

I do not cover the arguments for the need for digital preservation. I assume that LTR readers accept the need and are more interested in the means. However, for those who are interested, here are some good essays to start with:


Notes
1. Terry Kuny, “A Digital Dark Ages? Challenges in the Preservation of Electronic Information,” Aug. 1997, www.ifla.org/IV/ifla63/63kuny1.pdf (accessed Nov. 17, 2007).

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